Sharing a mailbox

To share your mailbox in Outlook 2019 with other Microsoft Exchange 2019 users, follow this step-by-step guide:

1. Open Outlook 2019:
   • Launch Outlook 2019.
2. Access folder permissions:
   • Right-click on your email address in the left-hand navigation bar.
   • Select ‘Folder permissions’.
3. Set access rights for the ‘Default’ group:
   • Set the access rights for the ‘Default’ group.
   • Click ‘Add’ to grant access rights to users in this group.
4. Select and add users:
   • Select a user and click ‘Add’.
   • Complete the process by clicking ‘OK’.
5. Set permissions:
   • Specify which permissions the selected user or group should have on your calendar.
   • Select a permission level (e.g. Owner, Editor, etc.) or assign permissions individually.
   • Save your settings by clicking ‘OK’.

Selectable settings:

• Read: None, All details
• Write: Create items, Create subfolders, Edit my own, Edit all
• Delete items: None, My own, All
• Other: Folder owner, Folder contact, Folder visible

Important: To enable sharing, the folder must (at least) be visible. You should therefore select the relevant option.

Sharing subfolders:

• If you have created subfolders such as ‘Archive’ within your main folder and wish to share these as well:
• Right-click on the relevant subfolder.
• Select ‘Properties’ > ‘Permissions’.
• Repeat steps 3–5 to share the subfolder as well.

By following these steps, you can effectively share your Outlook calendar and other mailbox folders with colleagues or team members, ensuring optimal collaboration within your organisation.